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Section 1: Employment History
Section 2: Documents & Certificates
Section 3: Academic Achievements
Section 4: Career Development
© Messly 2022
💊 Probity & Health Statements
This section of the portfolio should contain documents relating to your criminal and health records. You may be asked to share documents from this section when you start a new job, join a locum agency, or register with a new staff bank. It can be a hassle having to seek out new documents each time you do this, and having them all saved in one place can take hours of work off your hands.
🚨 Disclosure and Barring Service (DBS)
In England and Wales, a Disclosure and Barring Service (DBS) check is an enhanced criminal record check that is required for all healthcare staff, and helps employers make safer recruitment decisions. We highly recommend being on the DBS Update Service which will save you lots of time and stress in the long run. The Update Service makes your DBS certificate ‘portable’ meaning new Trusts or locum agencies can rely on your previous certificate without making you apply for another one each time. It only costs £13/year so we think it’s worth it. Read more here.
If you have lived continuously in a foreign country for more than 6 months over the past 5 years, you will also need to get an overseas police check from that country.
🦠 Immunization Record
You should have evidence of your immunization history and blood test (serology) countersigned by an occupational health doctor or GP from when you were in University. These certificates usually don’t go out of date unless you have a needle-stick injury (NSI) in which case Occupational Health may require you to have new serology testing and further immunizations.
- Hepatitis B full course
- MMR (Measles, Mumps and Rubella) x 2
- DTP (Diphtheria, Tetanus, Polio)
- COVID-19 Vaccine (not in all cases)
Blood Tests (also called Serology)
- HIV 1&2
- Hepatitis B surface antigen
- Hepatitis B surface antibody level >100
- Hepatitis C antibody
💊 Health Passport
A health passport is a document designed for NHS employees with chronic health conditions and disabilities, to help them record information about their condition and adjustments required in the workplace. If you want to learn more about Health Passports, check out this link here.
💳 Occupational Health Smart Card (OHSC)
The OHSC is a quick way to securely transfer Occupational Health records between Trusts. If you have one, it can save time in registering with new Trusts. If you want one, click this link here to learn how to set it up.
Probity and Health at Appraisal
One of the mandatory sections to be discussed at appraisal each year relates to your probity and health statements. In terms of evidence, this is quite straightforward - you don't need to provide any.
Instead, in Section 13 you will need to tick a box stating whether or not you agree with the following statements (see below).
If you have been suspended from any medical post, have restrictions placed on your practice, or are currently under investigation by the GMC or any other body since your last appraisal then you must select ‘I have something to declare’. The page will then offer you an additional comment box for you to make a brief declaration (see below). You do not need to go into a lot of detail on the form but your appraiser may ask you about any declarations on appraisal day.
You should take the position of over-declarer rather than under-declarer. The consequences of withholding information or misleading your appraiser are much more significant than declaring something that didn’t need to be.